With comprehensive regional know-how and experience, EuroEvents provides flexible and professional event management services to our clients, from small meetings to major conferences and exhibitions; we manage all forms of events:

• Conferences
• Seminars
• Product Launches
• Corporate Meetings
• Press Conferences
• Exhibitions
• Trainings
• Ceremony and Award Functions
• Road Shows
• Banquet and Cocktail Parties
• Business Tours
• Golf Days

To facilitate smooth and successful event organization, EuroEvents possess the skills and resources to completely organize, plan and coordinate any event, from concept to post-event follow up, whatever the scale, whatever the requirements. Furthermore, our strength in inviting high level and renowned speakers for our clients' events has gained us high reputation in the event organization field.

A quick glance on our comprehensive event management services:

• Event conceptualization and content management
• Venue selection, inspection and negotiation
• Hospitality coordination and management
• Collateral design and production
• Sponsorship campaign advisory
• Sponsors recruitment
• Speakers, partners and attendees invitations
• Event marketing and research campaign
• On-site management and logistics support
• Exhibition management
• Interpretation and translation
• Audio, Visual, Lighting and Staging
• Event budgeting and project account control
• Post-event reporting and follow up
• Social and entertainment program
• Travel Arrangement
• Souvenier and Gift Coordination
• PR Supports

The services in details:

Based on the requirements of the client and the nature of the project, EuroEvents will assist in the conceptualization of the event to ensure the maximum impact to the delegates and fulfill the objectives of the event.

• Identify, research and invite speakers of specific areas
• Identify and research for guests of specific areas
• Research and propose event theme and content

• Research and recommend an appropriate venue
• Negotiate for the best venue rates
• Perform site inspection and prepare venue report
• Venue booking and transportation arrangement

• Drafting and proofreading of invitation correspondence
• Prepare evaluation form
• Development of floor plan
• Prepare briefing notes for speakers and master of ceremony
• Brainstorm ideas for premiums and source for suppliers
• Liaise with speakers, sponsors to obtain biographical information, travel and accommodation requirements
• Confirmation and follow up with the invited media and guests, RSVP
• Manage advanced online registrations and follow up with registration fee
• Coordination with venue, audio/visual and F&B providers to ensure service standards
• Maintain regular contact with speakers, sponsors and vendors
• Manage travel and accommodation of speakers
• Deal with enquiries regarding the event
• Design conference programme
• Distribution of marketing materials and conference publicity
• Compile and organize delegate packs

• Menu planning for all meals and refreshments
• Update venues on catering numbers

• Coordinate graphic design and production of all artwork promotional materials to client specifications (letterheads, notices, brochures, folder, envelop, agenda, tickets, stage backdrop, name badges, banners and signage)
• Source printer and coordinate print jobs for on time delivery
• Design, update and manage event website
• Source for competitive prices from suppliers for satchels, gifts, awards, souvenirs, plaques and other conference accessories and monitor the quality and ensure on time delivery.

• Develop ideas for sponsorship and advise on suitable sponsorship packages
• Maximize sponsors' exposure to target audience through promotional material, appropriate acknowledgements, and signage
• Identify potential sponsors and sell sponsorship packages
• Prepare contract and information kit
• Manage sponsorship payment

• Direct Marketing, Email Marketing, Telemarketing of the event to the target audience
• Conduct research to identify target audience
• Handle advertisements in selected print and online media
• Web Pages designed specifically for the event with online registration form
• Coordinate with other database rental partners
• Identify, liaise and coordinate with media partners
• Prepare and distribute press releases

• Prepare and control planning schedule to meet clientˇ¦s requirements
• Monitor critical deadlines, liaising continually with client
• Overall project coordination and management of event including conference plenary, break-out sessions, media briefings and exhibition showcase

• Delegate, Speakers, Guest and Media Registration and Greeting
• Brief officials, venue staff, photographers etc.
• Stage setup
• Audio/Visual equipment setup, control and rehearsal
• Coordinate media interviews
• Manage the rundown of the event
• Provide staff on site including technical Staff
• Provide overall on-site management and coordination
• Arrange on site security and storage
• Organize placement of signage and promotional material
• Provision of directional signs to meeting rooms
• Arrange for VIP room fro speakers and special guests at the venue

• Professional equipment handling
• Coordinate and supply technical equipment
• Provide on-site technical management
• Provide on-site rehearsal

• Source and brief interpreters
• Coordinate suppliers for simultaneous translation equipment
• On-site management

• Prepare working budget
• Budget estimation and control
• Process event registrations and credit card payment facilities
• Deliver a final financial report

• Issuing press release
• Speakers and guests coordination
• Update event website
• Feedback/Comments statistics and reporting
• De-briefing
• Compile and publish delegate list
• Coordinate and manage photos and videos productions
• Event report submission with recommendations
• Event roundup

• Videography/Photography and Web-Casting - Source and brief photographer / cameraman to cover event
• Interactive Voting
• Social program - research suitable social activities and coordinate all activities

Please click here for contact details.